Frequently Asked Questions – On-Campus Interviews

 

(PDF Version of FAQ’s)

Is someone in the CSO available to review my application materials?
Yes.  Students should forward documents (in Word format) to the CSO for review.  Documents should be forwarded to Maria Comas at comas@duq.edu.  Due to increased requests to review materials during the summer, please allow one week for the review of your materials.

The CSO will not review writing samples for content, so students should contact the professor or attorney involved with the writing sample with questions about content.  Students intending to submit documents written while serving as an intern, law clerk or volunteer must get permission to use such documents as writing samples, either with or without redactions.

How can I research firms and employers?
The firm’s website is the natural place to start your research, but you must do more.  Talk with other students who work at the firm or have interviewed with the firm in the past.  Some students submit Summer Employment Surveys to the CSO, and we keep them on file in the office.  Ask the CSO to identify students who are willing to talk with current students going through the interview process.  Thankfully, many students will make themselves available to answer questions for the benefit of those that follow them.

You can use the tools on Lexis and Westlaw to get an in depth look at the types of cases the firm handles.  Before you tell a firm that you have been interested in the practice of health law since you were 10 years old, find out how many cases involving health law the firm actually handles in their Pittsburgh office.  This not only will prevent you from including incorrect information in your cover letter or an embarrassing situation during an interview, it also allows you to show the employer that you have looked beyond their website while preparing your application materials.

The NALP Director of Legal Employers, Vault, and Chambers offer detailed information about firms and their summer associate programs.  Links to each of these resources are available under the “Research” area on the left menu on this site.    Chambers also sends us books that include similar information.  The 2017 editions should be delivered to the CSO soon and are free for students.

How can I distinguish myself in my cover letter?
As noted in the previous question, do your homework by learning as much about a firm or organization as possible.  When writing your letter, consider your audience.  Generally speaking, an employer wants to know how you can help them by furthering their business objectives and addressing the needs of their clients.  Cover letters are very often the most difficult document to prepare during the application process.  You must convince the employer that you are the best candidate for the job without rehashing everything on your resume or overstating your qualifications.  This art takes practice.  Consider “Cover Letters: 7 Steps to Creating a Great True First Impression” as you write (and re-write) your cover letters.

Should I tailor my cover letters?
Yes.  Each letter should be tailored to the firm to which you are applying.  You should include the specific contact information for the firm in your letter (Name, Firm Name, Address) in the appropriate place in the letter.  You should address the letter to that contact (Dear Mr. or Ms. ____:).  You can find the contact information in the OCI listing.  You should let the employer know why you are writing to them in particular.  This is where your research comes into play.

Should I include my class rank and/or GPA on my resume?
Yes for OCI applications.  Most employers who participate in OCI specify required or recommended class rank or GPA’s.  It’s essential to include this information on your resume so the recipient does not have to guess if you meet their specifications; if they have to guess, they’re probably going to guess that you don’t and move on to the next candidate.   (Any time an employer asks for a particular GPA or class rank and you meet or exceed their request, be sure to list the information on your resume, regardless of if it’s OCI or not, for these same reasons.)

You should not round your GPA when you list it on your resume.  List the GPA as it appears on DORI and your transcript.  You may list your class rank as it is listed on DORI (__/__) or as a percentage (Top 30%).  If you list a percentage, triple check your math so you do not (unintentionally) misrepresent the information.

Where can I find sample legal resumes and cover letters?
The CSO Handbook includes a chapter about each of these subjects, as well as other topics such as interviewing skills and follow-up correspondence.  You can find The CSO Handbook on The Common Plea (under the Career Resources tab) and on DuqLawConnect (under the Resource tab).

How do I get an unofficial transcript from DORI?
Current students may access their unofficial transcript on DORI by selecting “View Academic Transcripts”. Students may print the transcript as a pdf file, which allows you to save the document as a pdf file and upload/submit it as necessary. Unless an employer specifies otherwise, an unofficial transcript is fine to submit with your application documents. The CSO does not recommend ordering pdf files through the National Student Clearinghouse (NSC) for use in OCI or other employment applications. Employers have reported difficulties with opening the files from NSC, so we do not recommend that you use them as part of your application materials.

Are OCI application materials sent to employers all at once or on a rolling basis?
The CSO will not release any application materials to the employers before the application deadline.  After the deadline passes, every application received by the deadline will be sent to the employer for review.

Can I make a change to a document after I submit a bid?
You can update your documents any time prior to the application deadline.  However, you must withdraw your bid, upload the revised document, and re-submit your bid.  These steps must be done before the application deadline.

Will the CSO forward late applications?
No.  Only materials submitted by the posted deadline will be forwarded to the employer.  Students who miss the application deadline must submit their materials to employers directly in order to be considered for an interview.

Does the CSO rank or screen applications?
No.  The CSO submits all materials submitted by the deadline.  The employer then reviews the application materials and provides the CSO with a list of students they would like to interview.  The CSO does not use any type of ranking, screening, or lottery system for student interviews.

What does “Total Slots” mean on the OCI listing?
This indicates the number of candidates the employer intends to interview at the time they register for the On-Campus Interviewing Program.  The employer may end up interviewing more or less students, but they typically interview the number stated.

How will I know if I have been selected for an interview?
Employers tell the CSO who they would like to interview.  After receiving notification from the employer, the CSO sends an email to all students who applied for that particular employer – telling them that they have or have not been selected for an interview.

Are interview times assigned?
No.  Students who have been selected for an interview will receive an email notification informing them that they must go to DuqLawConnect to select an interview time.  The interview times determined by the employer will be listed accordingly, and times will be filled on a first-come, first-served basis.

Will I know the names of the people interviewing me?
Most employers provide the names of the people (either attorneys and/or recruiters) planning to conduct the interviews.  However, it is not uncommon for a firm to contact the CSO prior to the interview with a change.  If time permits, the CSO notifies students of the change in interviewer.  Time does not always permit, though, if the change is last minute.

While you are researching each firm or organization, you should also research the interviewers.  Lexis and Westlaw provide tools to conduct searches about attorneys, as well as firms.

What should I wear to an interview?
You should wear conservative attire to interviews – this includes your suit, shirt, ties, shoes, and jewelry.  Although a firm might have a “business casual” dress policy for its employees, you should wear a conservative suit to all interviews.  The CSO Handbook includes a chapter about interviewing skills, including professional dress attire.  You can find The CSO Handbook on The Common Plea (under the Career Resources tab) and on DuqLawConnect (under the Resource tab).

Where are initial screening interviews held?
Employers may choose to hold their initial screening interviews at the Law School or at the firm.  The location of the initial interview will be noted on the OCI listing.  Interviews to be held at the Law School will be held in Rooms 205 and 206.

If the interview will be held at the firm, additional instructions may be sent to you from the CSO or the law firm recruiting office.  This may include details about parking, security check-in, and where to report once inside a building.  Students should consider a test drive or walk to the firm location in order to give themselves ample travel time.

Where are call-back interviews held?
Call-back interviews most often are held at the law firm or organization.  Each firm conducts these interviews differently. These may include a panel of interviewers, multiple interviews with different individuals (1-on-1), or interviews during lunch.  Any interaction with the firm’s lawyers, recruiters or employees – from the time you enter the building to the time you leave a cocktail party –should be viewed as being part of the interview process.

How early should I arrive for an interview?
Regardless of the interview location, students should plan to arrive 10 minutes prior to their scheduled interview time.  While you are encouraged to give yourself ample time to walk or drive to the employer’s location, you should not check-in at the firm itself (e.g., the reception area, recruiter’s office, etc.) until 10 minutes prior to your interview.

Should I do a mock interview before the real interview takes place?
Yes.  The CSO’s formal mock interview with local attorneys takes place in the spring semester.  The CSO staff is available to conduct mock interviews by appointment by sending an email to lawcareers@duq.edu.

Preparation is key.  While you don’t want to sound rehearsed, you should verbalize your answers to potential questions before the actual interview takes place so you can rework any answers you think sound awkward or not right.  While answering questions, remember that the interviewer is looking for someone who has the professional skills to do the job, who fits the job requirements, and who wants the job.  Be engaged in the interview – be sure your nervousness doesn’t outshine your interest in the job and in the employer and take the time to answer the questions asked of you.  Think of a few questions you can ask the interviewers when you have the chance.

Are resources available about interviewing skills?
Yes.  The CSO Resource Center includes many books and publications about interviewing skills.  The two most popular resources in recent years have been Guerilla Tactics for Getting the Legal Job of Your Dreams by Kimm Walton and An Insider’s Guide to Interviewing: Insights from the Employer’s Perspective by NALP.  Multiple copies of Guerrilla Tactics are available for students to borrow from the CSO.  The CSO purchased enough copies of An Insider’s Guide for students to have their own copy of this informative booklet.

What else should I read as I prepare for interviews?
On a regular basis, you should read The National Law Journal (www.law.com), The Legal Intelligencer www.law.com/pa, the Pittsburgh Post-Gazette (www.postgazette.com), and the Pittsburgh Business Times (www.bizjournals.com/pittsburgh).  Free copies of the Post-Gazette are available in the Student Lounge during the school year, and you can find the daily paper in the Center for Legal Information.  The CSO and Center for Legal Information have copies of the Pittsburgh Business Times available for review year-round.  Of course, if you are interested in another city or state, you should become familiar with the news in those areas.


Additional information about Fall Recruitment, including on-campus interviewing, can be found in the memo distributed via email on June 20, 2017.

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Fall 2017 Recruitment

Greetings from the Career Services Office (CSO)! We hope that your summer has been productive and enjoyable so far. This letter is designed to provide you with information about Fall Recruitment, including On-Campus Interviews, judicial clerkship deadlines, and other upcoming deadlines and programs.

Fall On-Campus Interviewing (OCI) begins on Monday, August 7.  Students may view OCI postings and submit applications beginning on Friday, June 23.

Please read the entire Fall Recruitment memo so you can be as informed as possible about upcoming fall recruitment activities. Please contact me with any questions you have about any of this information. I can be reached at comas@duq.edu or 412-396-6279.

 

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Law Practice Today – The Finance Issue

Check out the latest issue of the ABA’s Law Practice Today – The Finance Issue – a resource written for law students & young lawyers.

Some articles include

Eight Financial Tips You (Probably) Never Learned in Law School

Keeping it Practical: Tips for Pricing, Billing and Client Communications

Buying Technology: A Different Look at Cost-Benefit Analysis

 

 

 

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ACBA Softball Welcomes New Women Players

ACBA Softball Welcomes New Women Players

Get out of the office and into the dirt! The ACBA Softball League is in search of female lawyers, paralegals, legal assistants, summer associates and law students to play slow pitch softball with other members of our legal community. Any level of participation is encouraged–from one game to an entire season. Prior experience playing softball is encouraged. Games are approximately one hour and are played once a week (Mondays through Thursday on rotating basis) at Dan Marino Field in South Oakland. The season begins the week of May 8th, but please reach out at any time. We would love to have you!

Contacts:

Sam Grego (League Commissioner)
Principal, Dickie McCamey
412-281-7272
sgrego@dmclaw.com

Kara Bailey
Assistant Federal Defender
Office of the Federal Public Defender
412-894-0783
Kara_Bailey@fd.org

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Lessons Live from the Bench

Join the Pennsylvania Bar Association’s Administrative Law Section and Appellate Advocacy Committee for a special continuing legal education program. Duquesne University School of Law and the Pennsylvania Commonwealth Court Historical Society are proud co-sponsors. The two-hour program features:

  • Judge Michael H. Wojcik
  • Judge Joseph M. Cosgrove
  • Senior Judge Dan Pellegrini
  • Robert L. Byer, Esq. (Moderator)
  • Plus Experienced and Novice Appellate Advocates

The CLE will run from 2 p.m. to 4:15 p.m. in Room 302 and will be followed by a reception with the judges from 4:15 p.m. to 5:30 p.m.

Student registration is free, but advanced registration is strongly encouraged.

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Students invited to ACBA Family Law Section meeting

ACBA Family Law Section Meeting
Tuesday, March 14
12:00-1:00 p.m.
ACBA Headquarters (Downtown)

On behalf of Dawn Gull (L’96), chairperson of the Family Law Section of the Allegheny County Bar Association (ACBA), students are invited to attend next Family Law Section meeting on Tuesday, March 14 at 12:00 noon. The meetings begin at noon and last about one hour.   Lunch is provided.

Location:

9th Floor Grant Room
400 Koppers Building
436 Seventh Avenue

Pittsburgh, PA 15219

The meeting consists of comments from Judges, masters, hearing officers and court personnel.  Committee updates and reports are also included as well as upcoming CLEs, programming and networking events.

If you are a student interested in Family Law, we welcome your participation at this meeting.    You do not have to be a student member of the ACBA to attend this meeting.   

It will provide an opportunity for you to connect with professionals you may be working alongside in the future, including attorneys in private practice and those working in specialized Family Law Firms.

We would encourage you to take advantage of this opportunity to hear from practicing attorneys and network with other professionals in the family law field.

RSVP required on DuqLawConnect by Monday, March 13, at 12:00 noon.  Maria Comas, Director of Career Services, will attend the meeting with students.  Please contact Maria with any questions at comas@duq.edu.

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Law Practice Today: Women in Law

Check out the latest issue of the ABA Law Practice Today  – a publication written for law students!  This month’s articles focus on women in law.

Articles include
Women and Negotiation: You Can Ask for More, and You Should

Women Flying Solo: Success Stories from the Small Firm World

Your Business Plan: Make Time for This Important Tool

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Federal Bar Association Speed Networking & Happy Hour

Thursday, February 23, 4:00-7:30 p.m.
Federal Courthouse
700 Grant St #512, Pittsburgh, PA 15219
Followed by happy hour at August Henry’s Saloon 946 Penn Ave, Pittsburgh, PA 15222

Emilia Rinaldi (L’15), associate at K&L Gates LLP, and steering committee member for the Western District of PA Chapter of the Federal Bar Association, has extended an invitation to Duquesne Law students to attend an upcoming speed networking event followed by a happy hour that is being hosting on February 23 from 4-7:30PM at the Federal Courthouse and August Henry’s Saloon downtown.  It is a cash bar with complimentary heavy appetizers.  This is a wonderful chance to network with members of the FBA.  Dress is interview attire.

Please note that you do not need to be a member to attend the event, but the FBA will have forms available for anyone who is interested in becoming a student member.

Please RSVP to this event at DuqLawConnect.

If you have any questions, please feel free to get in touch with Samantha Coyne, Employer Outreach Manager, at coynes1@duq.edu.

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Student Volunteers Needed – WBA Susan B. Anthony Award Reception

Student Volunteers Needed

Women’s Bar Association Susan B. Anthony Award Reception
Tuesday, February 21, 2017
Omni William Penn Hotel – Ballroom
4:45 – 7:00 p.m.

The WBA welcomes student volunteers at the 2017 Susan B. Anthony Award Reception honoring Justice Debra Todd, Supreme Court of Pennsylvania.  Nearly 200 lawyers and judges attend this event every year.

Students who volunteer will work at the registration desk and otherwise welcome guests in the ballroom.  Volunteers are needed starting at 4:30 p.m.; students who need to leave early or arrive late are welcome (but please let me know).  Volunteers receive a free one-year membership to the WBA.

Professional attire.

Please send an email to Maria Comas at comas@duq.edu by Friday, February 17, if you are able to attend.

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Networking Your Way to Career Success Panel & Reception

Co-sponsored with the Allegheny County Bar Association Young Lawyers Division
Thursday, January 26
5:00-7:00 p.m., Faculty Lounge

Most students find their jobs outside of the On-Campus Interview (OCI) program each year.  A panel of attorneys will tell you how they found their jobs directly out of law school. What worked for them? What didn’t?   Some of the panelists obtained their jobs through a targeted mailing while others got theirs through some type of networking connection.   Most of them have moved to a new position at least once after law school.  Hear about the suggestions they have for you regarding various job search strategies and connecting with people who do the work that interests you.  Learn how building these skills now will help you with client and business development as a young lawyer.

 

Panelists include:

Rick DeBlasio (L’14), Housing and Redevelopment Insurance Exchange and Excalibur Insurance Management Services

Jonathan Ehret (L’13), Robb Leonard & Mulvihill

Andria Krupa (L’11), Cordell & Cordell

Genevieve Pecharka (L’13), Dickie, McCamey & Chilcote, P.C.

Robert Raver (L’12), Pollock Begg Komar Glasser & Vertz LLC

Shayna Raver (L’14), Robb Leonard & Mulvihill, will moderate the panel.

Paneslists’ bios.
Panelists and students are invited to network with each other after the panel concludes.  Refreshments provided at the reception.  Students may attend as much of the program as their schedules permit.  RSVP welcomed, but not required, via DuqLawConnect – Events tab.

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